UT Notary - Utah Notary Notary Journal and Record-Keeping Questions and Answers

Question 1

A Utah notary who performs only traditional, in-person notarizations chooses to maintain a journal.
Which of the following statements correctly describes the legal status and requirements for this journal?

Accepted Answer

The journal is optional, but if kept, it must be a permanently bound book with numbered pages.

Answer

The journal is mandatory for all notarial acts and must be submitted to the Lieutenant Governor annually.

Answer

The notary can use a simple spiral notebook as long as the entries are chronological.

Answer

The journal is considered the property of the notary's employer if they paid for it.

Question 2

A notary is commissioned to perform remote online notarizations (RON) in Utah. Which of the following is a mandatory requirement for their record-keeping?

Accepted Answer

Keeping a secure electronic journal and an audio-visual recording of each remote notarization session.

Answer

Maintaining both a physical, bound journal and a secure electronic journal for all remote acts.

Answer

Submitting a copy of the electronic journal to the county clerk's office every month.

Answer

Recording only the signer's name and the date, as the video recording contains all other details.

Question 3

Which of the following pieces of information is NOT a required element for a journal entry in Utah, whether the journal is mandatory (for RON) or optional (for traditional)?

Accepted Answer

The thumbprint of the signer.

Answer

The fee charged for the notarial act.

Answer

The signature of each individual for whom the act is performed.

Answer

The date and time of the notarial act.

Question 4

A remote notary in Utah performs a notarization for a client. For how long must the notary or their designated custodian retain the electronic journal entry and the audio-visual recording of this remote notarization?

Accepted Answer

For a period of five years.

Answer

For the duration of the notary's 4-year commission.

Answer

For 10 years from the date of the notarial act.

Answer

Indefinitely, as they are considered permanent public records.

Question 5

A Utah notary's commission expires, and they do not renew it. What is the proper procedure regarding their notarial journal(s)?

Accepted Answer

Retain and safeguard the journal as their personal property.

Answer

Deliver the journal to the office of the Lieutenant Governor within 30 days.

Answer

Shred and destroy the journal to protect the signers' private information.

Answer

Surrender the journal to their former employer if notarizations were done for work.

Question 6

A remote notary is making an entry in their mandatory electronic journal. According to Utah law, which of the following best describes the evidence of identity that must be recorded for a signer who is identified via an identification document?

Accepted Answer

A description of the identification document, its issuing agency, its serial number, and its date of issuance or expiration.

Answer

A scanned copy of the front and back of the identification document.

Answer

A simple statement that 'ID was presented and verified'.

Answer

The driver's license number and the signer's date of birth.

A Utah notary who performs only traditional, in-person notarizations chooses to maintain a journal.Which of the following statements correctly describes the legal status and requirements for this journal?

A Utah notary who performs only traditional, in-person notarizations chooses to maintain a journal.
Which of the following statements correctly describes the legal status and requirements for this journal?