Documentation & Record Keeping Flashcards
7 cards from real SHS practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Keeping flashcards as text
Under OSHA's recordkeeping rule, which of the following is classified as a 'restricted work case' requiring entry on the OSHA 300 Log?
Answer: An employee is assigned to a modified duty position limiting normal job functions
A restricted work case occurs when an employee cannot perform one or more routine job functions due to a work-related injury or illness, requiring OSHA 300 Log entry.
What is the required retention period for OSHA 300, 300A, and 301 forms under 29 CFR 1904?
Answer: 5 years
Employers must retain the OSHA 300 Log, 300A Summary, and 301 Incident Report forms for five years following the end of the calendar year they cover.
A safety specialist discovers an incident that was not recorded on the OSHA 300 Log within the required 7-day timeframe. What is the appropriate corrective action?
Answer: Record the incident immediately and note the late entry date
Late entries should still be recorded on the OSHA 300 Log as soon as discovered; the late recording does not negate the obligation to document the incident.
Which section of OSHA Form 301 captures the employee's description of the incident in their own words?
Answer: Section 3 – Case information
Section 3 of OSHA Form 301 records the case details, including what the employee was doing and how the injury or illness occurred, often in the employee's own words.
When must employers post the OSHA 300A Annual Summary in the workplace?
Answer: February 1 through April 30
The OSHA 300A Summary must be posted in a visible workplace location from February 1 through April 30 of the year following the recorded calendar year.
A chemical exposure illness develops gradually over several months. On what date should the employer record this illness on the OSHA 300 Log?
Answer: The date the employer first learns of the work-related illness
For occupational illnesses that develop over time, the recording date is when the employer is first informed or learns of the diagnosis or existence of the condition.
Which employer is exempt from routine OSHA injury and illness recordkeeping requirements based on industry classification?
Answer: A 12-employee retail florist shop
Employers in low-hazard industries (such as retail florists) with 10 or fewer employees are partially exempt, but establishments with 11+ employees in high-hazard industries must keep records; however low-hazard SIC codes like retail florists remain exempt regardless of size up to certain thresholds.