Customer Service and Public Relations Flashcards

A customer is refused entry due to the venue's dress code. They become angry and argumentative. What is the best approach?

Answer: Remain calm, empathise with their frustration, clearly explain the dress code policy, suggest alternatives if possible (e.g., returning another night), and wish them a good evening

Managing rejected entry diplomatically is a core skill. Stay calm and professional, use empathetic language ('I understand this is frustrating'), explain the policy clearly without being condescending, and offer alternatives where possible. Ending the interaction positively ('have a good evening') leaves the door open for future visits and reduces the risk of the situation escalating.

During an incident at your venue, a journalist arrives and starts asking questions and filming. What should you do?

Answer: Politely decline to comment, direct them to the venue manager or designated press contact, and ensure they do not compromise the scene or customers' privacy

Door supervisors should never speak to the media on behalf of the venue. Politely explain that you are not authorised to comment and direct them to the venue manager or designated press contact. Ensure they are not filming casualties, customers who do not wish to be filmed, or compromising any evidence. Remain professional and courteous throughout the interaction.

You notice an intoxicated customer stumbling near the stairs inside the venue. What is the appropriate response?

Answer: Approach them calmly, assess their condition, ensure their immediate safety by guiding them away from the hazard, offer water, and arrange safe transport home if needed

Intoxicated customers are vulnerable and require a duty of care. Approach them calmly and without judgement, move them away from immediate hazards, check they are with friends, offer water, and help arrange safe transport home (taxi, friend, or family). Under the Licensing Act 2003, venues have responsibilities regarding drunk customers, and ejecting someone in a vulnerable state without ensuring their safety could create liability.

What does 'social media reputation management' mean for a door supervisor?

Answer: Being aware that your actions may be filmed and shared online, so maintaining professional conduct at all times as your behaviour reflects on the venue

In the age of smartphones, any interaction can be filmed and shared on social media within minutes. Unprofessional behaviour captured on camera can cause significant reputational damage to both the door supervisor and the venue. Maintaining professional conduct at all times is essential, as even brief moments of poor behaviour can go viral and have lasting consequences.

A customer with a visible physical disability approaches the entrance. What is the correct approach?

Answer: Treat them as you would any customer, ask if they need any assistance, ensure the venue's accessibility features are available, and be aware of any specific needs for emergency evacuation

Under the Equality Act 2010, venues must make reasonable adjustments for disabled customers. Treat them with the same respect as any customer, ask if they need assistance (do not assume), ensure accessible routes and facilities are available, and consider their needs in the event of an emergency evacuation. Refusing entry solely on the basis of disability is unlawful discrimination.

A group of customers who have been refused entry start filming you on their phones and making provocative comments. How should you respond?

Answer: Remain calm and professional, maintain a neutral expression, do not rise to provocation, reiterate the reason for refusal politely, and remember the footage could be used as evidence of your professionalism

Being filmed is increasingly common and there is generally no law preventing people from filming in public. The best response is to remain calm, professional, and aware that the footage may be shared. Use the situation to demonstrate your professionalism. Do not attempt to stop filming, become aggressive, or react to provocation. The footage could actually serve as evidence of your professional conduct.