Collaboration Tools Flashcards
7 cards from real PowerPoint Certification practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Collaboration Tools flashcards as text
When co-authoring a PowerPoint file stored on OneDrive, how can you see where another user is currently editing?
Answer: Their name and a colored flag appear near their active slide or object
PowerPoint shows each co-author's name with a colored presence indicator flag at their current editing location.
Which Share option allows a recipient to view a presentation but not make any changes?
Answer: Can view
The 'Can view' permission restricts recipients to read-only access, preventing any edits.
What happens to a comment thread in PowerPoint when you click the 'Resolve' button?
Answer: The thread is hidden but remains accessible in the Comments pane
Resolving a comment hides it from the slide view but keeps it visible in the Comments pane for future reference.
In PowerPoint for Microsoft 365, which feature lets you automatically notify collaborators when you @mention them in a comment?
Answer: @mention notifications via email
Typing @ followed by a person's name in a comment sends them an email notification with a link to the comment.
When using 'Present Live' in PowerPoint, what can remote audience members do?
Answer: Follow the presentation on their own device and see subtitles
Present Live lets audience members follow along on their own devices and optionally view live captions without being able to edit.
Which keyboard shortcut opens the Comments pane in PowerPoint for Microsoft 365?
Answer: There is no dedicated shortcut; use the Review tab
The Comments pane is opened via the Review tab or the comment icon; there is no single dedicated keyboard shortcut.
A colleague shares a PowerPoint file link with 'Anyone with the link can edit' permission. What is the security risk?
Answer: Anyone who obtains the link can modify the file, even unintended recipients
Open edit links pose a risk because any person who receives or finds the link can make changes to the shared file.