Data Entry & Computer Skills Flashcards

What is the benefit of touch typing (typing without looking at the keys)?

Answer: It increases speed and lets you watch the source document

Touch typing boosts speed and lets your eyes stay on the source material.

When entering data into a spreadsheet, pressing the 'Enter' key usually:

Answer: Confirms the entry and moves down one cell

Enter confirms a cell's entry and typically moves to the cell below.

A reliable way to reduce eye strain during long computer sessions is the 20-20-20 rule, which means:

Answer: Every 20 minutes look 20 feet away for 20 seconds

The 20-20-20 rule eases eye strain by refocusing the eyes periodically.

If a data-entry record is accidentally deleted, which command often restores it immediately?

Answer: Ctrl + Z (Undo)

Ctrl + Z undoes the most recent action, often restoring deleted data.

Why is it important to log out of a shared postal data terminal when you finish?

Answer: To protect data security and prevent unauthorized entries

Logging out protects sensitive data and prevents others entering work under your account.

When a form asks for a phone number and the format is (XXX) XXX-XXXX, entering '5551234567' as the digits means the area code is:

Answer: 555

The first three digits, 555, represent the area code.

Maintaining a high accuracy rate is critical in postal data entry primarily because:

Answer: Errors can misroute mail and delay delivery

Inaccurate entries can misroute mail, causing delays and delivery failures.