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Journal Requirements Flashcards

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  1. Which of the following would NOT typically be recorded in a Nevada notary journal entry?

    Answer: The signer's Social Security number

    Sensitive data like a Social Security number is not a required journal element and should not be collected.

  2. A signer asks the notary to fill in the journal entry the next morning because they are in a hurry. What should the Nevada notary do?

    Answer: Complete the journal entry before finishing the notarization

    The journal entry, including the signer's signature, must be made at the time of the notarization, not afterward.

  3. Why is the notary journal often called the notary's best protection in a lawsuit?

    Answer: It provides contemporaneous evidence of what occurred during the notarization

    A complete journal entry is credible evidence of the identification, date, and circumstances of the act if it is later challenged.

  4. A Nevada notary makes an error while writing a journal entry. What is the proper correction method?

    Answer: Draw a single line through the error, correct it, and initial the change

    Corrections should keep the original text legible with a lined-through, initialed change, never by removing pages or obscuring entries.

  5. For which type of notarization must a Nevada notary keep journal entries?

    Answer: Every notarial act the notary performs

    Nevada requires a journal entry for each notarial act, regardless of document type, fee, or the notary's relationship to the signer.

  6. A title company offers to store a mobile notary's journal in its vault between signings. Should the Nevada notary agree?

    Answer: No, the journal must remain in the notary's exclusive, secure custody

    The notary must personally keep the journal in a secure location under their exclusive control, not with a third party.

  7. When a Nevada notary fills the last page of a journal, what is the correct next step?

    Answer: Start a new journal and retain the completed one for the required period

    A completed journal must be safely retained for 7 years after its last entry while a new journal is used going forward.