Technology & Tools Flashcards
7 cards from real Notary Public practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Technology & Tools flashcards as text
In states that permit electronic journals, which of the following is a required security feature?
Answer: Entries must be tamper-evident and access must be restricted to the notary
Electronic journal platforms must prevent unauthorized alterations and restrict access so only the commissioned notary can make or view entries.
What does 'knowledge-based authentication' (KBA) verify during a RON session?
Answer: The signer's identity through personal history questions drawn from data records
KBA presents the signer with quiz-style questions based on their personal history (e.g., prior addresses, loan amounts) to confirm their identity remotely.
A notary using a RON platform records the audio-visual session. How long must this recording typically be retained?
Answer: At least 5 to 10 years, depending on state law
Most states that authorize RON require session recordings to be retained for a minimum of 5 to 10 years, mirroring journal retention requirements.
Which of the following is an advantage of electronic notarization over traditional paper notarization?
Answer: It enables faster document processing and remote accessibility
Electronic notarization speeds up workflows by allowing documents to be signed and notarized remotely, reducing the need for in-person meetings and physical mail.
What type of ink is most commonly recommended for notary rubber stamp impressions on legal documents?
Answer: Blue or black ink
Blue or black ink is standard for notary stamps because it reproduces clearly on photocopies and is widely accepted by courts and recording offices.
When a notary retires or their commission expires, what should they do with their notary seal?
Answer: Destroy or deface it to prevent unauthorized use
Upon expiration or resignation of a commission, the notary should destroy or deface the seal to ensure it cannot be used fraudulently after their authority has lapsed.
Which feature of RON platforms helps ensure the signer was not coerced during the notarization?
Answer: The live audio-visual recording that can be reviewed later
The audio-visual recording of a RON session creates a record that can be reviewed to verify the signer appeared willing and not under duress.