Data Analysis & Reporting Flashcards

A notary keeps a spreadsheet tracking document types. She calculates that 62% of her work involves real estate closings. This figure is best described as a:

Answer: Relative frequency percentage

Expressing one category's count as a percentage of the total is calculating relative frequency.

Which of the following actions would compromise the integrity of notary journal data?

Answer: Backdating a journal entry to correct a previous omission

Backdating journal entries alters the chronological integrity of the record and may constitute fraud.

A notary's monthly report shows: January 45 acts, February 38, March 52, April 41. What is the mean number of acts per month?

Answer: 44

The mean is calculated as (45+38+52+41) ÷ 4 = 176 ÷ 4 = 44.

A notary is asked to provide a summary report of all apostille certifications performed over five years. Which organizational structure is most useful?

Answer: Chronological by date of certification

Chronological organization allows easy review of trends over time and is standard for historical records.

A notary discovers that 80% of his refused signings are due to missing IDs. According to the Pareto principle, what should he focus on to reduce refusals?

Answer: Educating clients about acceptable ID requirements before appointments

The Pareto principle says 80% of effects come from 20% of causes; addressing the ID issue tackles the dominant cause of refusals.

When analyzing notary fee revenue, which calculation gives the average revenue earned per notarial act?

Answer: Total revenue divided by total number of acts

Average revenue per act is calculated by dividing total revenue by the number of acts performed.

A notary's report to her attorney employer lists the number of documents notarized by document type. This type of report is best categorized as:

Answer: A categorical activity summary

Listing counts of notarizations broken down by document type is a categorical activity summary.