Notary Exam Notary Journal and Record Keeping 3

Question 1

What is an 'electronic notary journal'?

Accepted Answer

A digital record-keeping system that stores notarial act data electronically

Answer

A paper journal with an electronic date stamp applied

Answer

A journal kept on a government-controlled server

Answer

An email log of all notarization requests received

Question 2

Which of the following items is NOT typically recorded in a notary journal?

Accepted Answer

Full text content of the document notarized

Answer

Type of notarial act performed

Answer

Signer's address

Answer

Fee charged for the act

Question 3

What type of journal organization is required for notary record keeping?

Accepted Answer

Organized sequentially in chronological order

Answer

Organized alphabetically by signer's last name

Answer

Organized by document type

Answer

Organized by fee amount charged

Question 4

Can a notary charge a fee to someone requesting access to their journal records?

Accepted Answer

Yes, most states allow notaries to charge a reasonable fee for journal access or copies

Answer

No, journal access must always be free of charge

Answer

Only attorneys may be charged a fee

Answer

Only government agencies may be charged a fee

Question 5

Why should a notary maintain a sequential, bound journal rather than loose pages?

Accepted Answer

A bound sequential journal makes it difficult to insert, remove, or alter entries

Answer

Bound journals are cheaper to purchase

Answer

Loose pages are prohibited by all states

Answer

Bound journals require less storage space

Question 6

What should a notary's journal entry note when they use a credible witness to identify a signer?

Accepted Answer

The credible witness's name, ID information, and their oath confirming the signer's identity

Answer

Only the signer's name

Answer

Just that a witness was present

Answer

Nothing additional is needed