NNA Notary Seal and Stamp Requirements 3

Question 1

A notary is asked to place their seal on a blank sheet of paper so the employer can fill in a document later. Should the notary comply?

Accepted Answer

No, notaries must never affix their seal to a blank or incomplete document

Answer

Yes, if the employer is a trusted company

Answer

Yes, if the notary keeps a copy of the blank page in their journal

Answer

Yes, as long as the notary signs the page alongside the seal

Question 2

What is the consequence if a notary seal impression on a recorded document is illegible after recording?

Accepted Answer

The recording may be rejected or the document may be considered defective

Answer

The document is automatically re-recorded at no charge

Answer

The notary is automatically suspended pending review

Answer

The county assessor corrects the impression manually

Question 3

Which of the following is NOT typically required on a notary's official seal?

Accepted Answer

The notary's residential street address

Answer

The notary's name

Answer

The state of commissioning

Answer

The notary's commission number

Question 4

After performing a notarial act, a notary realizes the seal impression was placed upside down on the document. What should the notary do?

Accepted Answer

Complete a new notarial certificate on the document with a correct impression

Answer

Leave it as-is since the impression is still present

Answer

Strike through the upside-down seal, re-apply it correctly, and initial the correction

Answer

Contact the state commissioning authority for specific guidance on the affected document

Question 5

In most states, what must a notary do with their seal when they resign their commission before it expires?

Accepted Answer

Destroy the seal or surrender it to the commissioning authority

Answer

Keep the seal until the original expiration date passes

Answer

Transfer the seal to the next notary commissioned in the county

Answer

Store the seal in a safe deposit box for seven years

Question 6

A notary moves to a different county within the same state. Which statement about their seal is correct?

Accepted Answer

They may continue using their existing seal, as their commission remains valid statewide

Answer

They must obtain a new seal reflecting the new county before notarizing

Answer

They must surrender the old seal and wait 30 days for a new one

Answer

They must stop notarizing until the county clerk updates their records

Question 7

Which best describes the notary's responsibility when their ink stamp pad dries out and produces faded impressions?

Accepted Answer

Re-ink or replace the stamp pad to ensure impressions are clear and legible before notarizing

Answer

Continue using it until replacement arrives, noting the issue in the journal

Answer

Use a felt-tip pen to manually darken the impression after stamping

Answer

Submit the faded documents to the state with a written explanation