Notarial Acts and Procedures Flashcards
7 cards from real NM NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Notarial Acts and Procedures flashcards as text
Where must a New Mexico notary be physically located when performing a remote online notarization?
Answer: Within the state of New Mexico
The notary must be physically within New Mexico when performing any notarial act, including remote online notarizations.
During a remote online notarization, how may a remotely located signer's identity be verified if the notary lacks personal knowledge?
Answer: Through identity proofing and credential analysis using approved technology
Remote notarization requires at least two forms of identity verification, such as credential analysis plus identity proofing, not a simple camera glance.
A hospital patient must sign a power of attorney but drifts in and out of consciousness. When may the New Mexico notary proceed?
Answer: Only during a period when the patient is lucid, aware, and able to communicate a willingness to sign
The notary must personally observe that the signer is aware, willing, and able to communicate at the moment of the act.
What should a New Mexico notary do when presented with a certificate that falsely states the signer appeared on an earlier date?
Answer: Refuse to sign it, because a notary may not certify false information
Executing a certificate containing information the notary knows to be false is prohibited and grounds for commission revocation.
Two signers appear together for the same document, but only one has acceptable identification. How should the notary handle the notarization?
Answer: Notarize only the identified signer's signature and decline the other until proper identification is provided
Each signer must be individually identified, so the notary may complete the act only for the signer who satisfies identification requirements.
A New Mexico notary is asked to notarize a photocopied signature on a document rather than an original signature. What is the proper action?
Answer: Decline, because the signer must either sign the record or acknowledge an original signature, not a photocopy of one
A notarial act applies to a signature made or acknowledged by the signer on the record itself, not a reproduced image of a signature.
A title company asks the notary to mail the completed certificate separately and attach it to documents later. Why must the notary refuse?
Answer: A certificate may not be provided detached to be affixed to a record later, as this enables fraud
Providing a signed, sealed certificate not attached to the notarized record is prohibited because it can be affixed to any document fraudulently.