Official Stamp and Journal Flashcards
6 cards from real NM NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Official Stamp and Journal flashcards as text
A New Mexico Notary Public resigns from their job. The employer, who paid for the notary's commission and supplies, demands that the notary surrender their official stamp and journal. What is the correct course of action for the notary?
Answer: Refuse to surrender the stamp and journal as they are the exclusive property of the notary.
According to New Mexico law, the official seal or stamp is the exclusive property of the notary public. It cannot be possessed or used by any other person and must not be surrendered to an employer upon termination of employment.
Which of the following is NOT a required element on the official stamp of a New Mexico Notary Public?
Answer: The Great Seal of the State of New Mexico
While the stamp must contain the words "State of New Mexico" and "Notary Public", the notary's name, commission number, and expiration date, it must not contain the Great Seal of the State of New Mexico.
A notary in New Mexico chooses to maintain a tangible (paper) journal. According to state law, what physical format must this journal adhere to?
Answer: A permanent, bound register with numbered pages.
New Mexico statute specifies that if a notary's journal is maintained on a tangible medium, it must be a permanent, bound register with numbered pages to ensure its integrity and prevent tampering.
A New Mexico notary realizes their journal is missing and likely stolen. What is the first required action the notary must take upon this discovery?
Answer: Promptly notify the Secretary of State.
If a notary public's journal is lost or stolen, the law requires the notary to promptly notify the Secretary of State. If theft is involved, they should also inform law enforcement.
According to New Mexico law, for how long must a notary public retain their journal after the last notarial act is recorded in it?
Answer: For ten years.
A New Mexico Notary Public is required to retain their journal for ten years after the performance of the last notarial act chronicled in the journal, regardless of the status of their commission.
When recording a notarial act in their journal, which of the following pieces of information is a New Mexico notary required to include?
Answer: The full name and address of each individual for whom the act is performed.
Each journal entry must contain several key elements, including the date and time, type of act, and the full name and address of each individual for whom the notarial act is performed. While a description of the ID is required, the full ID number is not specified as a mandatory element to be recorded.