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Remote Online Notarization (RON) Flashcards

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  1. A New Mexico notary with RON authorization is preparing to perform their first remote online notarization for a signer located in another state. Which of the following conditions is mandatory for the notary to legally perform this act?

    Answer: The notary must be physically located within the borders of New Mexico at the time of the notarization.

    According to New Mexico law, a notarial officer authorized to perform Remote Online Notarizations must be physically located in New Mexico at the time the notarial act takes place, even if the signer is located outside of the state.

  2. When a New Mexico notary applies for authorization to perform Remote Online Notarizations, what must they submit to the Secretary of State regarding the technology they will use?

    Answer: The name of the state-approved remote online notarization system provider(s) the notary intends to use.

    New Mexico Administrative Code § 12.9.4.8 requires an applicant for RON authorization to provide the name of all remote online notarization systems approved for use by the secretary of state that the notarial officer intends to use.

  3. A notary is conducting a RON session. The identity proofing process involves knowledge-based authentication (KBA). Which of the following best describes this process?

    Answer: The signer answers a series of questions formulated from public or private data sources.

    New Mexico Administrative Code defines knowledge-based authentication as a process to verify an individual's identity based on questions formulated from public or private data sources for which the individual has not provided prior answers.

  4. Which of the following is a key requirement for the audio-video recording of a Remote Online Notarization in New Mexico?

    Answer: The recording must be stored by the notary or a third-party provider and be tamper-evident.

    New Mexico rules require the notary to maintain and store the audio-video recording of the RON session. The technology used for storage must be tamper-evident, meaning it is designed to show evidence of any changes made to the recording after the fact.

  5. A client asks a RON-authorized New Mexico notary to notarize their signature on an electronic document. The client suggests they can just email the document and a picture of their ID to save time. How should the notary respond?

    Answer: Refuse the request because the law requires the signer and notary to communicate in real-time using audio-visual technology.

    Remote Online Notarization in New Mexico requires the individual signing the document and the notary public to meet face-to-face online and communicate using audiovisual technology in real-time. Emailing documents and ID images does not satisfy this synchronous appearance requirement.

  6. What is the relationship between a traditional New Mexico notary public commission and an authorization to perform RONs?

    Answer: An individual must already hold a commission as a New Mexico Notary Public before they can be authorized to perform RONs.

    To become a Remote Online Notary in New Mexico, an applicant must first be a commissioned New Mexico Notary Public or an Automatic Notarial Officer. The RON authorization is an amendment to the existing commission, not a standalone credential.