Notary Journal and Record Keeping Flashcards
7 cards from real MS NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Notary Journal and Record Keeping flashcards as text
A Mississippi notary identifies a signer using a passport. What should the journal entry record about identification?
Answer: The method of identification, such as the type of ID presented
The journal must describe how the individual was identified, such as by personal knowledge or the type of identification credential presented.
A Mississippi notary charges $5 for an acknowledgment. How does this relate to the journal?
Answer: The fee charged, if any, should be recorded in the journal entry
The fee charged for the notarial act, if any, is recorded as part of the journal entry.
A Mississippi notary resigns her commission. What must she do with her journal?
Answer: Retain it for the required period or transmit it as provided by law or Secretary of State rule
On resignation or expiration, the notary must retain the journal for the retention period or transmit it to a designated repository as the law and rules provide.
A notary's employer claims it owns the journal because acts were performed during work hours. Under Mississippi practice, who controls the journal?
Answer: The notary, because the journal is the notary's own record
The journal is the notary's record of official acts and remains under the notary's control, not the employer's, even if the employer paid commissioning costs.
Which scenario shows a proper reason to review a journal entry after the fact?
Answer: Providing evidence of what occurred when a notarized document is challenged in court
A properly kept journal serves as evidence of the circumstances of a notarial act if the document is later disputed.
A Mississippi notary performs a remote online notarization. What is true about recording it?
Answer: The act must be recorded in the journal like other notarial acts, along with any required audio-visual recording retention
Remote notarizations must be entered in the journal, and the audio-visual recording must also be retained as required by law.
When should a Mississippi notary create the journal entry for a notarial act?
Answer: Contemporaneously with the performance of the notarial act
Journal entries must be made contemporaneously with, meaning at the same time as, the performance of the notarial act.