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Journal and Seal Requirements Flashcards

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  1. A Missouri notary's official seal must contain all of the following information EXCEPT:

    Answer: The county of commission

    Missouri law requires the notary's seal to include their name as commissioned, commission number, "Notary Seal," "Notary Public," "State of Missouri," and the commission expiration date. The county of commission is not a required element for the seal itself.

  2. According to Missouri law, what are the requirements for a notary's journal?

    Answer: A permanently bound book with numbered pages.

    Missouri law mandates that a notary must keep a chronological journal of notarial acts in a permanently bound book with numbered pages. A notary is only allowed to maintain one active permanently bound journal at a time.

  3. A Missouri notary performs a notarization on January 15, 2026. The notary's commission expires on March 1, 2029, and they decide to resign their commission on December 31, 2032. At a minimum, until what date must the notary keep the journal containing the record of the January 15th notarization?

    Answer: December 31, 2042

    A Missouri notary is required to keep their journal for a period of no less than ten years from the date of the last entry made in the journal. In this scenario, the last entry was on December 31, 2032, so the journal must be kept until at least December 31, 2042.

  4. Which of the following pieces of information is a Missouri notary explicitly prohibited from recording in their journal?

    Answer: The signer's Social Security number

    Missouri notary law specifically prohibits a notary from recording a person's Social Security number or credit card number in their journal. All other listed items are either required or permitted entries.

  5. A customer presents a document for notarization but is not personally known to the notary. The customer provides a valid, state-issued driver's license as identification. Which of the following details from the ID must the notary record in their journal?

    Answer: The type of document, its issuing agency, serial number, and its date of issuance or expiration.

    When relying on an identification document, a Missouri notary must record a notation of the type of ID, the issuing agency, its serial or identification number, and its date of issuance or expiration. While the journal requires the signer's address, the notary records the address provided by the signer, not necessarily copying it from the ID.

  6. If a Missouri notary's official seal is lost or stolen, what is the first required action?

    Answer: Notify the Secretary of State.

    A Missouri notary is required to notify the Secretary of State if their notary seal is lost or stolen. The Missouri Secretary of State's office provides specific procedures for this notification.