Documentation & Record Management Flashcards
7 cards from real LMC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Management flashcards as text
In lean management, what is the primary purpose of a Standard Work Combination Sheet?
Answer: To document the sequence of human, machine, and walking time for a task
A Standard Work Combination Sheet documents the interplay of manual time, machine time, and walking time to show how an operator completes a cycle.
Which document is used to visually map the flow of materials and information in a lean value stream?
Answer: Value Stream Map (VSM)
A Value Stream Map (VSM) depicts both material and information flows from supplier to customer, highlighting waste and improvement opportunities.
What does 'document control' mean in the context of a lean quality management system?
Answer: Ensuring documents are approved, distributed, and revised in a controlled manner
Document control ensures that only current, approved versions are in use and that changes follow a defined review and approval process.
A kaizen event team updates a process procedure but forgets to revise the related training record. This is an example of:
Answer: A documentation gap / record inconsistency
Failing to update linked records when a process changes creates documentation gaps that undermine traceability and training alignment.
In ISO 9001-aligned lean systems, what distinguishes a 'document' from a 'record'?
Answer: Documents state intent or requirements; records provide evidence of activities performed
Documents (procedures, work instructions) describe what should happen, while records (completed checklists, inspection logs) prove what did happen.
Which lean principle most directly drives the practice of maintaining minimal but sufficient documentation?
Answer: Eliminate waste (muda)
Excess documentation is a form of waste; lean documentation aims to include only information that adds value to process execution or compliance.
What is the recommended approach when a lean team discovers two conflicting versions of the same work instruction in use on the shop floor?
Answer: Immediately identify the current approved version, remove obsolete copies, and investigate how the duplicate arose
Conflicting versions must be resolved by reinstating the single approved document and using root cause analysis to prevent recurrence.