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Notary Professional Responsibility Flashcards

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  1. An Indiana notary is offered a $50 tip for notarizing a document quickly. What should the notary do?

    Answer: Decline the tip and charge only the statutory fee

    Indiana notaries should charge only the fees authorized by statute. Accepting tips creates an appearance of impropriety and could suggest the notary is being influenced.

  2. Under Indiana law, can a notary refuse to perform a notarization?

    Answer: Yes, a notary may refuse for any lawful reason

    An Indiana notary has the right to refuse any notarization for a lawful reason, including suspicion of fraud, inability to verify identity, or the signer's apparent lack of understanding.

  3. An Indiana notary who is also a licensed attorney is asked to notarize and provide legal advice about the same document. Is this permitted?

    Answer: No, the notary should provide only notarial services OR legal services on the same document, not both

    Even attorney-notaries should avoid providing legal advice and notarial services on the same document to prevent conflicts of interest and confusion about their role.

  4. What is an Indiana notary's primary ethical obligation?

    Answer: To act as an impartial witness and protect the integrity of the notarial process

    The fundamental ethical obligation of any notary is to act as a neutral, impartial witness and to protect the integrity of the notarization process.

  5. An Indiana notary discovers that a colleague notary is routinely skipping identity verification. What should the notary do?

    Answer: Report the misconduct to the Indiana Secretary of State

    Notaries who become aware of another notary's misconduct should report it to the Indiana Secretary of State, who has authority to investigate and take disciplinary action.

  6. An Indiana notary's commission expires but they have not yet renewed. Can they continue performing notarial acts?

    Answer: No, they must immediately stop all notarial acts upon expiration

    Once a notary's commission expires, they have no authority to perform any notarial acts, regardless of whether a renewal is pending.