IN Notary - Indiana Notary Notary Tools and Recordkeeping Questions and Answers

Question 1

An Indiana notary performing a traditional (pen and paper) notarization is considering what information to record. Which of the following is true regarding recordkeeping for such an act?

Accepted Answer

Keeping a journal is strongly recommended by the Secretary of State but is not required by law.

Answer

A journal is mandatory and must be submitted to the county clerk upon commission expiration.

Answer

The notary must keep copies of the notarized documents for at least five years.

Answer

A journal entry is required but only needs to include the signer's name and the date.

Question 2

A notary public in Indiana has recently updated their official seal. Which of the following elements is required to be on the seal?

Accepted Answer

The notary's commission number.

Answer

The notary's county of residence.

Answer

A picture of the Indiana state flag.

Answer

The address of the notary's place of business.

Question 3

An Indiana notary is authorized to perform remote online notarizations (RON). What is the minimum period the notary must retain the electronic journal and the audiovisual recording of a remote notarial act?

Accepted Answer

10 years

Answer

5 years

Answer

7 years

Answer

Indefinitely

Question 4

A signer presents a document to an Indiana notary but is unsure what type of notarial act is needed. The document does not contain a notarial certificate. What is the appropriate action for the notary to take?

Accepted Answer

Show the signer the different types of notarial certificates and allow them to choose.

Answer

Choose the notarial certificate they believe is most appropriate for the document.

Answer

Refuse to notarize the document since it is incomplete.

Answer

Advise the signer to seek legal advice and return with the completed certificate.

Question 5

Which of the following tools is an absolute requirement for every Indiana notary public to possess and use for all notarial acts?

Accepted Answer

An official seal.

Answer

A bound paper journal.

Answer

An embosser.

Answer

A thumbprint pad.

Question 6

When an Indiana notary performs a remote online notarization, which piece of information are they specifically prohibited from recording in their electronic journal?

Accepted Answer

The identification number from the signer's driver's license.

Answer

The fee charged for the notarial act.

Answer

The date and time of the remote notarization.

Answer

The title or a description of the electronic record.

An Indiana notary performing a traditional (pen and paper) notarization is considering what information to record.Which of the following is true regarding recordkeeping for such an act?

An Indiana notary performing a traditional (pen and paper) notarization is considering what information to record.
Which of the following is true regarding recordkeeping for such an act?