HI Notary Copy Certifications 2

Question 1

Where must a Hawaii notary record a copy certification act?

Accepted Answer

In the notary's record book (journal)

Answer

In the Hawaii Secretary of State database

Answer

In the county clerk's office

Answer

No recording is required for copy certifications

Question 2

A person brings a notary the original of a court judgment and asks for a certified copy. What should the notary do?

Accepted Answer

Refuse, because court records must be certified by the court clerk

Answer

Certify the copy since the person obtained the document lawfully

Answer

Certify the copy only if the person was a party to the case

Answer

Certify the copy and send notice to the court

Question 3

After completing a copy certification, where does the notary place or attach the certificate?

Accepted Answer

To the copy itself or written directly on it

Answer

Filed separately in the county records

Answer

Mailed to the Secretary of State

Answer

Retained only in the notary's journal

Question 4

A notary is asked to certify a copy of a U.S. military discharge record (DD-214). What is the correct action?

Accepted Answer

Refuse, as a DD-214 is a federal government-issued document

Answer

Certify the copy as it is a personal record belonging to the veteran

Answer

Certify only the first page of the DD-214

Answer

Certify the copy if the veteran is present and signs the journal

Question 5

Which statement about copy certifications in Hawaii is TRUE?

Accepted Answer

Notaries may certify copies of private documents but not government-issued records

Answer

Notaries may certify copies of any document the signer requests

Answer

Notaries may only certify copies of documents they personally prepared

Answer

Copy certifications are not an authorized notarial act in Hawaii

Question 6

A person brings an original lease agreement and asks the notary to certify a copy. The notary makes the copy on the office copier. What is the next required step?

Accepted Answer

Compare the copy to the original, then complete and sign the certificate

Answer

Immediately sign and seal the copy without further review

Answer

Have the person sign the copy to confirm accuracy

Answer

Mail the copy to the county for authentication

Question 7

A Hawaii notary is asked to certify a copy of a Social Security card. How should the notary respond?

Accepted Answer

Refuse, as Social Security cards are federal government-issued documents

Answer

Certify the copy since the card is the individual's personal property

Answer

Certify only the front of the card

Answer

Certify with a disclaimer limiting the copy's use