HI Notary Notarial Record Book Requirements 2

Question 1

What is the primary purpose of a Hawaii notary's journal (record book)?

Accepted Answer

To create an official chronological record of all notarial acts for fraud prevention and evidence

Answer

To track income from notarial fees

Answer

To satisfy tax reporting requirements

Answer

To provide the Attorney General with daily activity reports

Question 2

Which of the following must be recorded in a Hawaii notary's journal for each notarial act?

Accepted Answer

The date, type of act, document type, signer's name, and identification method

Answer

The signer's Social Security number

Answer

Only the date and signer's name

Answer

The signer's phone number and email address

Question 3

How should a Hawaii notary handle their journal when they receive a new commission after their previous one expired?

Accepted Answer

Start a completely new journal for the new commission term

Answer

Continue using the old journal with a new section header

Answer

Destroy the old journal and start fresh

Answer

Submit the old journal to the Attorney General and start a new one

Question 4

A Hawaii notary's journal is damaged by water, making some entries illegible. What should they do?

Accepted Answer

Report the damage to the Attorney General and reconstruct entries using available records where possible

Answer

Rewrite the damaged entries from memory

Answer

Discard the damaged journal and start a new one

Answer

Do nothing unless asked about a specific entry

Question 5

Can a Hawaii notary maintain their journal in electronic format?

Accepted Answer

Yes, if the electronic system provides adequate security, backup, and tamper-evidence

Answer

No, only paper journals are legally acceptable

Answer

Yes, but only as a supplement to a paper journal

Answer

Only if approved by the Attorney General in advance

Question 6

How long must a Hawaii notary retain their journal records?

Accepted Answer

For the notary's lifetime or until surrendered to the Attorney General

Answer

5 years from the last entry

Answer

10 years from the last entry

Answer

Only during the active commission term