HI Notary - Hawaii Notary Notarial Record Book Requirements Questions and Answers

Question 1

A Hawaii notary public's commission expires. According to Hawaii law, what is the required action concerning their notarial record book?

Accepted Answer

The notary is required to deposit the record book with the Attorney General within 90 days.

Answer

The notary must destroy the record book to protect the privacy of the signers.

Answer

The notary must transfer the record book to another commissioned notary public.

Answer

The notary must keep the record book indefinitely for future reference.

Question 2

A client presents a document for notarization and asks you not to record their home address in your record book, citing privacy concerns. How should you, as a Hawaii notary, proceed?

Accepted Answer

Refuse the notarization until the client agrees to provide their address for the record book.

Answer

Agree to the request and leave the address field blank.

Answer

Record the client's work address instead of their home address.

Answer

Inform the client that while the address is required, you will redact it after the notarization is complete.

Question 3

Which of the following is NOT a required element to be recorded in a Hawaii notary's record book for each notarial act?

Accepted Answer

The fee, if any, charged for the notarial service.

Answer

The signature, printed name, and address of each person whose signature is notarized.

Answer

The type, date, and time of day of the notarial act.

Answer

The manner in which the signer was identified.

Question 4

A Hawaii notary discovers their record book has been stolen from their locked office. What is the notary's first required action according to Hawaii Administrative Rules?

Accepted Answer

Notify the Attorney General in writing within ten days of the discovery.

Answer

Purchase a new record book and continue performing notarizations.

Answer

Wait to see if the record book is returned before taking any action.

Answer

Publish a notice of the theft in a local newspaper.

Question 5

Regarding the physical specifications of a tangible notarial record book, Hawaii law requires that the book must be:

Accepted Answer

A permanently bound volume with pre-printed, sequential page numbers.

Answer

A three-ring binder with loose-leaf, numbered pages for easy removal.

Answer

Bound with a hard cover and not exceed 8.5 by 11 inches.

Answer

Any format, as long as the entries are kept in chronological order.

Question 6

A Hawaii notary who also holds a commission as a Remote Online Notary (RON) must maintain which of the following regarding their notarial records?

Accepted Answer

A tangible (physical) journal for traditional notarizations and a separate electronic journal for remote notarizations.

Answer

Only an electronic journal for all notarial acts, both traditional and remote.

Answer

The choice of either a tangible or an electronic journal, but not both.

Answer

Only an audiovisual recording of each remote session, as a journal is not required for RONs.