HI Notary Hawaii Notary Journal and Record Keeping

Question 1

Under Hawaii law, is maintaining a notary journal mandatory for all notaries public?

Accepted Answer

Mandatory — all Hawaii notaries must keep a sequential journal of notarial acts

Answer

Optional — only recommended for high-volume notaries

Answer

Only required for notaries who charge a fee

Answer

Only required for notaries commissioned for more than 2 years

Question 2

Which of the following is required to be recorded in a Hawaii notary journal entry for each act?

Accepted Answer

The method used to identify the signer

Answer

The full text of the document being notarized

Answer

The names of all parties to the transaction

Answer

The notary's commission number

Question 3

A Hawaii notary performs 10 notarial acts in one day for the same client on multiple documents. How should the journal entries be made?

Accepted Answer

A separate sequential entry for each individual notarial act

Answer

One combined entry for all acts performed the same day for the same client

Answer

Entries can be batched weekly

Answer

Only the first and last acts need to be recorded

Question 4

After completing a notarial act, when must a Hawaii notary make the journal entry?

Accepted Answer

As soon as practicable, and at the time of the act is preferred

Answer

Within 24 hours of the act

Answer

At the end of each business day

Answer

At the end of the week

Question 5

A Hawaii notary's journal is completely full. What should they do?

Accepted Answer

Begin a new journal and label it with the continuation number and date

Answer

Use the inside covers to continue recording acts

Answer

Stop performing acts until the old journal is submitted to the state

Answer

Use a spiral notebook as a substitute

Question 6

A Hawaii notary performs a notarial act but the signer refuses to sign the notary journal. What should the notary do?

Accepted Answer

Refuse to complete the notarization since the signer's journal signature is required

Answer

Proceed with the notarization — the journal signature is optional

Answer

Ask a witness to sign the journal on behalf of the signer

Answer

Note the refusal in the journal and use their own discretion on proceeding