GMetrix Microsoft Word Flashcards

Which keyboard shortcut opens the Find and Replace dialog in Word?

Answer: Ctrl+H

Ctrl+H opens the Find and Replace dialog, which lets you search for text and replace it with different text.

In Word's mail merge, what is a 'data source'?

Answer: A file (spreadsheet, database, or list) containing the variable information for each recipient

The data source is the file—often an Excel spreadsheet or Access database—that supplies the unique information merged into each copy of the document.

Which Word view shows how the document will look when printed, including headers, footers, and margins?

Answer: Print Layout view

Print Layout view displays the document exactly as it will appear when printed, showing all page elements including margins, headers, and footers.

What does the 'Document Inspector' feature check for in Word?

Answer: Hidden data and personal information in the document

Document Inspector scans for hidden metadata, comments, tracked changes, and personal information that you may not want to share.

How can you make a header appear only on the first page of a Word document?

Answer: Enable 'Different First Page' in header/footer options

'Different First Page' allows a unique header or footer on page one while keeping different content on subsequent pages.

What is the purpose of adding alt text to an image in Word?

Answer: It provides a text description for screen readers and accessibility tools

Alt text provides a textual description of an image so screen readers can convey the image content to users with visual impairments.

Which character style feature in Word allows you to apply formatting to individual characters rather than entire paragraphs?

Answer: Character Styles

Character Styles apply formatting attributes like font, size, and color to selected characters without affecting the paragraph-level formatting.