Record Keeping and Documentation Flashcards
7 cards from real GA NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Record Keeping and Documentation flashcards as text
Under Georgia's remote online notarization (RON) law, how long must a notary retain audio-visual recordings of electronic notarizations?
Answer: 10 years from the date of the notarization
Georgia law requires remote online notaries to retain audio-visual recordings of notarizations for a minimum of 10 years.
Which set of records must a Georgia remote online notary (RON) maintain for each electronic notarization?
Answer: An electronic journal entry, audio-visual recording, and identity verification records
Georgia RON records must include an electronic journal, audio-visual recordings of the session, and documentation of the identity verification methods used.
May a Georgia notary use any video conferencing platform to conduct remote online notarizations?
Answer: No, the notary must use a platform that meets Georgia's specific RON technology requirements
Georgia requires remote online notarizations to be performed using technology platforms that comply with the state's specific security and performance standards.
What must a Georgia RON notary document regarding the identity verification process for each signer?
Answer: The type of identity verification method used and the outcome of that verification
The notary must keep records showing which identity verification methods were used and the results of that verification as part of the complete electronic notarial record.
A Georgia remote online notary's technology provider goes out of business. Who is responsible for preserving the notarial records?
Answer: The notary must obtain and preserve the records themselves
The notary remains personally responsible for ensuring that electronic notarial records are preserved even if their technology vendor ceases operations.
A Georgia electronic notary wants to store notarial records in a cloud-based service. Is this permissible?
Answer: Yes, provided the cloud storage meets applicable security and access-control requirements
Cloud storage is permissible for electronic notarial records as long as it satisfies the security standards required to protect the integrity and confidentiality of those records.
Who is authorized to access the audio-visual recordings of a Georgia remote online notarization?
Answer: The notary, parties to the transaction, and authorized officials acting under proper legal authority
Access to RON recordings is restricted to authorized parties such as the notary, those with a legitimate legal interest, and government officials acting under proper legal authority.