MS Notary Record-Keeping and Reporting

Question 1

What information must a notary record in their notary journal for each notarization?

Accepted Answer

The date, time, type of notarial act, and the signature of the signer

Answer

The name and address of the signer only

Answer

The type of document, the amount of the fee charged, and the notary’s commission number

Answer

The signer's phone number and email address

Question 2

For how long must a notary in Mississippi retain their notary journal after the expiration of their commission?

Accepted Answer

3 years

Answer

1 year

Answer

5 years

Answer

Indefinitely

Question 3

If a notary’s journal is lost or stolen, what is the notary required to do?

Accepted Answer

Notify the Secretary of State and provide a description of the lost journal

Answer

Immediately stop performing notarial acts until the journal is replaced

Answer

Replace the journal and start a new one without reporting the loss

Answer

Notify the local police and provide a copy of the police report to the Secretary of State

Question 4

What should a notary do if they make a mistake in their notary journal?

Accepted Answer

Cross out the error with a single line and initial it, then write the correct information

Answer

Tear out the page and start a new entry

Answer

White out the error and write the correct information over it

Answer

Leave the error uncorrected and make a note in a separate document

Question 5

What should a notary include in a report if they suspect a fraudulent document has been presented?

Accepted Answer

A detailed description of the document and the circumstances, along with a report to the relevant authorities

Answer

Details about the signer's personal information

Answer

The notary’s opinion about the document’s validity

Answer

A note in the notary journal indicating the document was suspected to be fraudulent