Free Minnesota Notary Record Keeping Questions and Answers

Question 1

What information is required to be recorded in a Minnesota notary’s journal for each notarial act?

Accepted Answer

Date, type of document, and signatures

Answer

Signer’s social security number

Answer

Signer’s phone number

Answer

Signer’s place of birth

Question 2

How long must a notary public in Minnesota retain their journal of notarial acts?

Accepted Answer

10 years

Answer

2 years

Answer

4 years

Answer

6 years

Question 3

What should a notary public do if their notarial journal is lost or stolen?

Accepted Answer

Report the loss to the Secretary of State and local law enforcement

Answer

Continue using a new journal without reporting

Answer

Notify the signers of the lost journal

Answer

Immediately destroy any copies of the journal

Question 4

Can a Minnesota notary public keep their journal electronically?

Accepted Answer

Yes, as long as it meets legal requirements

Answer

No, only paper journals are allowed

Answer

Yes, but only if it is backed up on a physical storage device

Answer

No, electronic journals are not allowed under any circumstances

Question 5

What should a notary public in Minnesota include in their journal entry if the notarial act involves a witness signature?

Accepted Answer

The witness’s name and signature

Answer

The witness's home address

Answer

The witness’s relationship to the signer

Answer

The witness’s date of birth