HI Notary Recordkeeping and Documentation

Question 1

What key information must be recorded in a notary journal for each notarization?

Accepted Answer

All of the above

Answer

The date and time of the notarization

Answer

The type of document being notarized

Answer

The name and address of the signer

Question 2

How long must a notary in Hawaii retain their notarial records?

Accepted Answer

5 years from the date of notarization

Answer

1 year from the date of notarization

Answer

7 years from the date of notarization

Answer

Permanently

Question 3

What should a notary do if they discover that a notarial entry was made in error?

Accepted Answer

Cross out the incorrect entry and make the correction in a new entry

Answer

Erase the incorrect entry and rewrite the correct information

Answer

Add a note explaining the error and leave the incorrect entry as is

Answer

Discard the entire journal and start a new one

Question 4

When should a notary update their journal with the details of a notarization?

Accepted Answer

Immediately after the notarization is completed

Answer

Before the notarization takes place

Answer

At the end of the business day

Answer

Whenever they have time later

Question 5

What should a notary include in the notarial certificate attached to a document?

Accepted Answer

The notary's signature and official seal

Answer

A detailed explanation of the document’s content

Answer

A personal note about the signer’s character

Answer

An appraisal of the document’s value