GA Notary Record Keeping and Documentation

Question 1

What information must be recorded in a notary journal for each notarial act in Georgia?

Accepted Answer

The type of document, the date, the name and address of the signer, and the type of identification used

Answer

The signer's phone number and email address

Answer

The notary’s personal identification number

Answer

The fee charged for the notarial act

Question 2

How long should a notary public in Georgia retain their journal of notarial acts?

Accepted Answer

5 years

Answer

2 years

Answer

4 years

Answer

10 years

Question 3

If a notary's journal is lost or stolen, what is the notary's responsibility?

Accepted Answer

The notary must report the loss or theft to the Secretary of State and take steps to mitigate any potential misuse

Answer

There is no requirement to report a lost or stolen journal

Answer

The notary should simply replace the journal and continue their duties

Answer

The notary must publish a public notice about the missing journal

Question 4

What should a notary do if they are asked to provide a copy of a notarized document from their journal?

Accepted Answer

Provide a copy only if authorized by a court order or with the consent of the signer

Answer

Provide a copy of the document without any restrictions

Answer

Refuse to provide a copy as the journal is confidential

Answer

Provide a copy of the journal entry without the document

Question 5

What is the primary purpose of maintaining a notary journal in Georgia?

Accepted Answer

To record details of each notarial act and provide evidence of proper procedure

Answer

To track the number of notarial acts performed each month

Answer

To store personal notes and appointments for the notary

Answer

To keep copies of all notarized documents for future reference