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Electronic Notarization Procedures Flashcards

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  1. A DC notary authorized to perform remote notarizations completes a session for a remotely located individual. What is the minimum period the notary must retain the audio-visual recording of this notarial act?

    Answer: 10 years

    According to DC regulations (17 DCMR § 2420.2), an audio-visual recording of a remote notarial act must be retained for at least ten years after the recording is made.

  2. A DC notary is preparing to perform their first Remote Online Notarization (RON). The notary does not personally know the signer. Which of the following is an approved method for verifying the signer's identity under DC law?

    Answer: Using a combination of remote presentation of a government-issued ID, credential analysis, and knowledge-based authentication (KBA).

    For a remotely located individual not personally known to the notary, DC law requires a multi-factor identity verification process, which includes credential analysis of a government-issued ID and a dynamic knowledge-based authentication assessment.

  3. During a remote notarization, the audio-visual connection is unstable and repeatedly freezes, preventing the DC notary from clearly seeing and hearing the signer execute the document. What is the appropriate action for the notary to take?

    Answer: Terminate the session and inform the signer that the notarization cannot be completed until a clear and continuous audio-visual connection is established.

    A fundamental requirement of remote notarization is simultaneous, real-time audio-visual communication that is clear enough for the notary to perform all the duties of a traditional notarization. If the technology fails to provide this, the notarization cannot be properly completed and must be stopped.

  4. Which of the following is a mandatory requirement for a DC notary's electronic journal when recording remote notarizations?

    Answer: The notary is not required to collect the signer's signature but must note that the act was performed remotely.

    DC rules clarify that for remote notarizations, the notary is not required to collect and maintain the signature of the remotely located signer in the journal. Instead, the entry must include a notation that the notarization was performed remotely.

  5. A DC-commissioned notary is physically located in their office in Washington, D.C. They are asked to perform a Remote Online Notarization (RON) for a signer who is currently on vacation in California. According to DC law, is this permissible?

    Answer: Yes, but only if the document pertains to property located exclusively within the District of Columbia.

    For a remote notarization, the DC notary public must be physically located within the geographical borders of the District of Columbia. The law allows the signer to be located elsewhere.

  6. What must a DC notary's electronic seal, used for in-person or remote electronic notarizations, be capable of doing?

    Answer: It must be logically associated with the document and be tamper-evident.

    The electronic seal must be unique to the notary, capable of independent verification, and attached to the electronic document in such a way that it is invalidated if any subsequent changes are made to the document, making it tamper-evident.