Procurement & Bidding Procedures Flashcards

Which document formally establishes the legal relationship between the owner and the contractor?

Answer: Agreement Form

The Agreement Form (AIA A101 or similar) is the contract document that legally binds the owner and contractor.

What is the purpose of a pre-bid conference in the procurement process?

Answer: To allow bidders to clarify ambiguities in the bidding documents

Pre-bid conferences give prospective bidders the opportunity to ask questions and receive clarifications about the project scope and documents.

Under a design-build delivery method, who is responsible for both design and construction?

Answer: A single entity under contract to the owner

In design-build, a single entity holds the contract for both design services and construction, providing the owner a single point of responsibility.

What does the term 'responsive bid' mean in competitive bidding?

Answer: A bid submitted before the deadline with all required documents

A responsive bid complies with all procedural requirements of the bidding documents, including timely submission and required attachments.

Which CSI MasterFormat division primarily covers bidding requirements and contracting requirements?

Answer: Division 00

MasterFormat Division 00 — Procurement and Contracting Requirements — contains bidding forms, agreements, bonds, and conditions of the contract.

A 'unit price' bid requires bidders to submit pricing based on which of the following?

Answer: Cost per measured unit of work

Unit price bidding establishes a cost per unit (e.g., per cubic yard of concrete) so the final contract amount adjusts based on actual quantities.

What is the role of a surety company in the context of construction procurement?

Answer: It guarantees the contractor's performance and payment obligations

A surety company issues bonds (bid, performance, payment) that guarantee the contractor will fulfill contractual obligations or the surety will remedy defaults.