Records Management Principles Flashcards
7 cards from real CRM practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Records Management Principles flashcards as text
Which principle states that records of an organization should not be mixed with records of another organization?
Answer: Principle of Provenance
The Principle of Provenance (also called Respect des Fonds) mandates that records from different organizations or creators must be kept separate.
A records retention schedule primarily serves what purpose?
Answer: To define how long records must be kept and when they should be disposed of
A retention schedule specifies mandatory retention periods for each records series and authorizes their disposition after those periods expire.
In records management, what does the term 'vital records' refer to?
Answer: Records essential to resume operations during or after a disaster
Vital records are those critical to an organization's survival and ability to continue or resume operations following a disaster or emergency.
Which disposition method involves permanently removing records from active use by either destruction or transfer to an archives?
Answer: Final disposition
Final disposition is the action taken at the end of a record's retention period, either destroying it or transferring it to permanent archives.
What is the primary purpose of a file plan?
Answer: To provide a framework for classifying and organizing records
A file plan is a structured scheme for organizing, classifying, and filing records to ensure consistency and retrievability across an organization.
Which of the following best describes 'records appraisal'?
Answer: Assessing the value of records to determine retention periods and disposition
Records appraisal is the process of determining how long records should be kept based on their administrative, legal, fiscal, and historical value.
Under the Generally Accepted Recordkeeping Principles® (GARP®), which principle emphasizes that records must be complete and unaltered?
Answer: Integrity
The Integrity principle under GARP® requires that records be complete, accurate, and protected against unauthorized alteration.