CRM Vital Records & Disaster Recovery Flashcards
6 cards from real CRM practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 CRM Vital Records & Disaster Recovery flashcards as text
How does records management support a 'business continuity plan' (BCP)?
Answer: By ensuring vital records are identified, protected, and accessible so essential functions can be maintained during disruptions
Records management supports the BCP by ensuring vital records are protected and accessible, providing the information foundation needed to maintain essential operations during disruptions.
What is the primary purpose of conducting regular tests of a vital records program?
Answer: To verify that protection measures work, recovery procedures are effective, and that the vital records inventory remains accurate
Regular testing confirms that vital records can actually be retrieved and used when needed and reveals any gaps in protection or recovery procedures.
What is 'vital records dispersal' as a protection strategy?
Answer: Spreading copies of vital records across multiple geographically separate locations to reduce the risk of total loss
Vital records dispersal reduces the risk of total loss by maintaining copies at multiple locations, ensuring at least one copy survives any single disaster.
What is the first step in establishing a vital records protection program?
Answer: Conducting an inventory and risk assessment to identify which records are vital and the threats they face
Identifying vital records through inventory and assessing risks is the foundational step, as you must know what to protect and from what threats before implementing protection measures.
How does a 'warm site' differ from both hot and cold sites in disaster recovery?
Answer: A warm site is partially equipped with hardware and communications, requiring less setup time than a cold site but not immediately operational like a hot site
A warm site provides a middle ground—partial infrastructure reduces recovery time compared to a cold site, but at lower cost than a fully operational hot site.
Which ARMA International principle addresses the requirement that records be accessible and usable when needed, including during and after a disaster?
Answer: The Availability Principle
ARMA's Availability Principle within the Generally Accepted Recordkeeping Principles (GARP) requires that records be accessible and usable when needed, which encompasses vital records protection.