Project Initiation & Planning Flashcards

A project manager discovers a key stakeholder was not included in the stakeholder register. What is the IMMEDIATE action?

Answer: Add the stakeholder and assess their potential impact on the project

Stakeholder identification is iterative; when new stakeholders are discovered, they must be added and analyzed to manage their influence.

What does 'progressive elaboration' mean in project management?

Answer: Developing project details incrementally as more information becomes available

Progressive elaboration means refining and detailing the project plan continuously as information becomes clearer throughout the project lifecycle.

Which document formally records the agreed-upon project scope, schedule, and cost baselines?

Answer: Project management plan

The project management plan contains all three performance measurement baselines: scope, schedule, and cost baselines.

A project's business case shows benefits exceeding costs. What financial metric directly supports this conclusion?

Answer: Benefit-Cost Ratio (BCR)

The Benefit-Cost Ratio directly compares total benefits to total costs; a BCR greater than 1.0 means benefits exceed costs.

During initiation, what is the PRIMARY purpose of identifying project constraints?

Answer: To understand boundaries that restrict planning options

Constraints limit the planning options available to the project manager and must be acknowledged to develop realistic plans.

A Responsibility Assignment Matrix (RAM) using a RACI format assigns which four roles?

Answer: Responsible, Accountable, Consulted, Informed

RACI stands for Responsible (does the work), Accountable (owns the outcome), Consulted (provides input), and Informed (receives updates).

Which planning document outlines how scope changes will be identified, documented, and approved?

Answer: Scope management plan

The scope management plan defines how scope will be defined, developed, monitored, controlled, and validated throughout the project.