CPC Documentation & Reporting Requirements Flashcards

What does a collector record in the 'Remarks' section of the CCF?

Answer: Any unusual circumstances or observations during the collection, such as a shy bladder or observed collection

The Remarks section is used to document any deviations from standard procedure, unusual observations, or notable events during the collection.

How long must collection site records, including copies of the CCF, be retained under DOT regulations?

Answer: At least two years

DOT regulations require collection sites to retain records for a minimum of two years from the date of collection.

If a collector must correct an error discovered after the specimen has already been sent to the laboratory, what is the correct procedure?

Answer: Submit a signed and dated memorandum for record (MFR) explaining the error and correction to the laboratory and MRO

Post-collection errors are addressed through a written memorandum for record, which is sent to the laboratory and MRO to correct the administrative record.

Which copy of the CCF is given to the donor at the time of collection?

Answer: Copy 5

Copy 5 of the federal CCF is the donor's copy, provided to them at the time of collection as their record of the event.

What must a collector do when the employer's pre-printed CCF contains incorrect information?

Answer: Cross out the incorrect information, enter the correct data, initial and date the change

Pre-printed errors must be corrected on the CCF itself with a strikethrough, correction, initials, and date before proceeding.

What is the purpose of the 'Reason for Test' field on the CCF?

Answer: To identify the type of test being conducted, such as pre-employment, random, or post-accident

The 'Reason for Test' field categorizes the test type, which affects how results are processed and reported under DOT regulations.