COM Compliance and Risk Management Flashcards

Which of the following is a primary responsibility of an office manager related to workplace compliance?

Answer: Ensuring office policies align with current federal, state, and local regulations

Office managers must ensure that internal policies and procedures reflect applicable laws and regulations to minimize legal risk.

What is the purpose of a workplace risk assessment?

Answer: To identify potential hazards and implement controls to reduce the likelihood of harm

A risk assessment systematically identifies hazards in the workplace and establishes controls to prevent incidents.

Under OSHA regulations, employers are required to maintain a safe workplace by doing which of the following?

Answer: Identifying and correcting workplace hazards and providing safety training

OSHA's General Duty Clause requires employers to identify and correct recognized hazards and provide appropriate employee safety training.

What does the term 'compliance calendar' refer to in office management?

Answer: A timeline tracking deadlines for regulatory filings, renewals, and required audits

A compliance calendar helps office managers track and meet all regulatory, licensing, and reporting deadlines proactively.

An employee reports a potential HIPAA violation in the office. What is the office manager's first action?

Answer: Document the report, notify the privacy officer, and begin an internal review

Potential HIPAA violations must be taken seriously, documented immediately, and escalated to the designated privacy officer for proper investigation.

Which record retention practice is most consistent with standard compliance requirements for US businesses?

Answer: Follow IRS and applicable federal/state guidelines for minimum retention periods by document type

US businesses must adhere to IRS and other regulatory guidelines specifying different minimum retention periods depending on the document type.