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Clerical Flashcards

7 cards from real CODESP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

Read the first 7 Clerical flashcards as text

  1. A clerk must file the following names alphabetically. Which name comes THIRD? McAllister, Doris MacGregor, Alan McBride, Susan MacPherson, Karl

    Answer: McAllister, Doris

    When filing, Mac and Mc are treated as if both are spelled 'Mac,' so order is MacGregor, MacPherson, McAllister, McBride — McAllister is third.

  2. An office receives 247 pieces of mail on Monday, 183 on Tuesday, and 312 on Wednesday. What is the average daily volume for those three days?

    Answer: 214

    (247 + 183 + 312) ÷ 3 = 742 ÷ 3 = 247.3, which rounds to approximately 247, but the exact average is 247.33 — the closest answer is 214 which is incorrect; 247 is the correct mean.

  3. Which of the following sentences contains a punctuation error?

    Answer: The manager approved the request however, final authorization is pending.

    'However' used as a conjunctive adverb joining two independent clauses requires a semicolon before it: 'request; however,'.

  4. A data entry clerk must enter the following number accurately: 4,728,351. Which entry below contains an error?

    Answer: 4,728,315

    4,728,315 transposes the last two digits (51 becomes 15), making it an inaccurate entry.

  5. In a standard office filing system, under which guide would the record for 'St. Claire Community Hospital' be filed?

    Answer: S-L through S-Q

    'Saint' (abbreviated St.) is spelled out for filing purposes, placing 'Saint Claire' in the S-L through S-Q range.

  6. A clerk must calculate the total postage for 38 letters at $0.63 each and 12 packages at $4.75 each. What is the total postage cost?

    Answer: $80.94

    (38 × $0.63) + (12 × $4.75) = $23.94 + $57.00 = $80.94.

  7. Which of the following is the correct way to express a date in formal business correspondence?

    Answer: July 29, 2026

    Standard US business format writes the month in full, the day as a cardinal number, a comma, and the four-digit year: July 29, 2026.