Quality Assurance & Compliance Flashcards

When a witness uses non-standard grammar or regional dialect during testimony, the transcriptionist should:

Answer: Transcribe verbatim to preserve the exact speech pattern

Verbatim transcription preserves the witness's actual words, which may be legally significant.

Which HIPAA compliance requirement applies when transcribing medical-legal depositions involving patient health information?

Answer: PHI must be de-identified or handled under a signed Business Associate Agreement

Transcriptionists handling PHI in legal contexts must operate under a BAA to comply with HIPAA.

Proper chain of custody for digital audio evidence submitted for transcription requires:

Answer: Logging receipt, access, and transfer of all audio files with timestamps

A detailed access log with timestamps preserves the integrity of evidence and demonstrates proper chain of custody.

What does a certification page on a legal transcript attest to?

Answer: That the transcript is a true and accurate record of the proceeding

The certification page is the transcriptionist's sworn statement that the transcript is accurate.

Metadata embedded in a transcript file can reveal:

Answer: The author, creation date, revision history, and editing times

Document metadata can expose sensitive information about who created and revised the file and when.

When an attorney instructs the witness not to answer a question during a deposition, the transcriptionist must:

Answer: Record the instruction and any objection verbatim

All instructions not to answer and related objections are part of the official record and must be transcribed verbatim.

Which scenario represents a conflict of interest that a CLT must disclose or avoid?

Answer: Transcribing a deposition in a case where a family member is a party

A personal relationship to a party in the case creates a conflict of interest that must be disclosed.