Practice Test GeeksClerical Exams Practice Test
← All Clerical Exams Flashcard Decks

Coding & Info Ordering Flashcards

6 cards from real Clerical Exams practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

Read the first 6 Coding & Info Ordering flashcards as text

  1. When coding a document for filing, the coder should:

    Answer: Mark the filing code on the document in the upper right corner

    Documents should be coded (marked with filing designation) for accurate and efficient filing.

  2. Geographic filing arranges records by:

    Answer: Physical location (state, city, street)

    Geographic filing organizes records by location, typically: state → city → name.

  3. Indexing in filing refers to:

    Answer: Deciding the filing name or category for a document

    Indexing is the mental process of deciding under which name or subject to file a document.

  4. When two people have identical names, the filing tiebreaker is:

    Answer: Address (city, then state)

    When names are identical, use the address as the tiebreaker: city first, then state.

  5. Color coding in filing systems helps with:

    Answer: Quick visual identification and reducing misfiling

    Color coding provides visual cues that make filing faster and misfiles easier to spot.

  6. In chronological filing, documents are arranged by:

    Answer: Date, with most recent on top

    Chronological filing arranges records by date, typically with the newest document on top.