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Coding & Info Ordering Flashcards

6 cards from real Clerical Exams practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

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  1. In alphanumeric filing, which name comes first?

    Answer: Smith, Joan

    Nothing comes before something — 'Joan' comes before 'John' alphabetically.

  2. When filing by number, which order is correct?

    Answer: 1, 2, 3, 11, 22

    Numerical filing uses ascending order: 1, 2, 3, 11, 22.

  3. In the terminal digit filing system, the number 12-34-56 is filed by:

    Answer: The last two digits (56)

    Terminal digit filing sorts by the last digits first, then middle, then first.

  4. Which filing rule applies to names with prefixes (Mc, Mac, Van, De)?

    Answer: Treat the prefix as part of the surname

    Prefixes are treated as part of the surname: McDonald files as MCDONALD.

  5. Cross-referencing in a filing system is used when:

    Answer: A record could be filed under more than one name or subject

    Cross-references direct users to the correct location when a record could be filed multiple ways.

  6. In subject filing, which comes first?

    Answer: The alphabetically first subject

    Subject files are arranged alphabetically by subject heading.