Clerical Exams File Management 2

Question 1

Which of the following is the correct ARMA alphabetic indexing rule for filing a name like 'Saint-Claire, Robert'?

Accepted Answer

File under Saint-Claire as one unit

Answer

File under 'S' for Saint, hyphen ignored

Answer

File under 'C' for Claire, first unit

Answer

File under 'R' for Robert, first name

Question 2

A records retention schedule specifies that employee performance reviews must be kept for 7 years. A performance review dated January 2017 may be destroyed at the earliest on:

Accepted Answer

January 2024

Answer

January 2023

Answer

January 2025

Answer

December 2024

Question 3

What does the acronym FIFO mean in the context of records and supply management?

Accepted Answer

First In, First Out

Answer

Files In, Files Out

Answer

Format, Index, File, Organize

Answer

Federal Information Filing Order

Question 4

A cross-reference sheet is used in filing when:

Accepted Answer

A document might be requested under more than one name or subject

Answer

A document is too large for one folder

Answer

Two employees share the same last name

Answer

A file needs to be duplicated for backup

Question 5

In a terminal-digit filing system, the file number 45-23-07 would be filed in which primary section?

Accepted Answer

Section 07

Answer

Section 45

Answer

Section 23

Answer

Section 4523

Question 6

Which of the following best describes the purpose of an OUT card or OUT folder in a filing system?

Accepted Answer

A placeholder indicating a file has been removed and who has it

Answer

A folder for files waiting to be created

Answer

A summary of all files checked out in the past month

Answer

A designation for overdue documents