CIS Project Planning & Governance Flashcards

What is the purpose of a project kickoff meeting in a CIS implementation?

Answer: To align the team and stakeholders on project goals, roles, and process

A kickoff meeting officially starts the project execution phase by aligning all stakeholders on objectives, roles, timelines, and communication norms.

During a CIS project, a stakeholder requests a new feature not in the original scope. What is the FIRST step the implementation specialist should take?

Answer: Submit a formal change request for evaluation

All scope changes should go through a formal change control process to assess impact on schedule, budget, and resources before approval.

Which meeting cadence is MOST appropriate for a CIS implementation status review with a steering committee?

Answer: Bi-weekly or monthly

Steering committees typically meet bi-weekly or monthly to review high-level status, risks, and key decisions without getting into daily task details.

A lessons learned register in CIS project governance is PRIMARILY used to:

Answer: Capture knowledge for improving future projects

A lessons learned register captures insights from both successes and failures so future projects can benefit from the team's experience.

What does 'gold plating' mean in the context of CIS project scope management?

Answer: Adding unauthorized features beyond the agreed scope

Gold plating refers to adding extra features or enhancements beyond what was requested, which can increase cost and risk without adding agreed value.

Which document establishes the formal criteria that must be met before a CIS project phase or the entire project can be closed?

Answer: Exit Criteria Document

An Exit Criteria Document defines measurable conditions that must be satisfied before the project or a phase is formally approved for closure.