Instructional Technology & Tools Flashcards

A CGA is evaluating a new cloud-based grants management system. Which security requirement is NON-NEGOTIABLE for systems processing federal grant data?

Answer: FedRAMP authorization or equivalent security controls

Systems processing federal data must meet FedRAMP authorization standards or equivalent security controls to protect sensitive award and financial information.

Which reporting tool feature is most important for ensuring consistent grant financial reports across multiple funding streams?

Answer: Chart of accounts mapping that standardizes cost categories across all awards

Chart of accounts mapping ensures expenditures are categorized consistently across awards, enabling accurate aggregated reporting and audit traceability.

A grant administrator uses a mobile device to review sub-recipient monitoring forms in the field. What is the PRIMARY risk to address?

Answer: Data security and unauthorized access to sensitive award information on mobile devices

Mobile devices accessing grant data must have encryption, password protection, and remote wipe capability to prevent unauthorized disclosure of sensitive award information.

Which instructional technology method is MOST effective for ensuring grant staff retention of complex federal regulatory content over time?

Answer: Spaced repetition through microlearning modules delivered periodically throughout the year

Spaced repetition through periodic microlearning leverages cognitive science to reinforce complex regulatory content, improving long-term retention compared to one-time training events.

When a grant administrator trains sub-recipients on reporting requirements, which evaluation method best confirms that the training achieved its intended outcome?

Answer: Kirkpatrick Level 3 behavior evaluation — assessing whether sub-recipients correctly submit required reports post-training

Kirkpatrick Level 3 evaluation measures on-the-job behavior change, confirming whether training actually improved sub-recipients' reporting accuracy and compliance.

A grant administrator needs to maintain a 3-year audit trail for all electronic approvals of grant expenditures. Which system feature BEST supports this requirement?

Answer: An automated audit log with timestamped user actions and approval records stored in the GMIS

An automated GMIS audit log with timestamps and user IDs creates a tamper-resistant record of approvals that satisfies federal record retention and auditability requirements under 2 CFR §200.334.

Which technology tool helps grant administrators identify potential conflicts of interest in sub-recipient procurement by cross-referencing vendor data?

Answer: SAM.gov exclusions database and internal conflict-of-interest disclosure systems

SAM.gov's exclusions database identifies debarred vendors, and internal COI disclosure systems flag relationships between procurement decision-makers and vendors, reducing fraud risk.