Record Keeping and Documentation Flashcards

Employers with 10 or fewer employees at all times during the previous calendar year are generally:

Answer: Partially exempt from OSHA injury and illness recordkeeping

OSHA's recordkeeping rule partially exempts employers who had 10 or fewer employees during the entire previous calendar year from routine injury and illness recordkeeping, though they must still report severe injuries.

Under OSHA recordkeeping rules, a 'privacy concern case' allows the employer to:

Answer: Withhold the employee's name on the Form 300 Log

For privacy concern cases (e.g., sexual assaults, HIV infections), OSHA permits employers to enter 'privacy case' in place of the employee's name on Form 300 to protect confidentiality.

When counting 'days away from work' on the OSHA 300 Log, the employer should:

Answer: Begin counting the day after the injury or illness occurred

OSHA's counting rules exclude the day of injury or onset of illness; days away begin with the first calendar day the employee was unable to work.

Under 29 CFR 1910.1200 (Hazard Communication Standard), training records for employees handling hazardous chemicals should document:

Answer: The chemicals covered, methods used, and the employee's demonstration of competency

Complete HazCom training documentation should show what chemicals were covered, what training methods were used, and evidence that employees understood the information—demonstrating regulatory compliance.

An employer's OSHA electronic submission requirement under 29 CFR 1904.41 is triggered when the establishment has:

Answer: 20 or more employees in any high-hazard industry, or 100 or more employees in any industry

Establishments with 20–249 employees in designated high-hazard industries must electronically submit Form 300A data; those with 100 or more employees in any NAICS code covered must submit Forms 300, 300A, and 301.

For OSHA recordkeeping purposes, a case is considered 'work-related' if:

Answer: An event or exposure in the work environment caused or contributed to the injury or illness

OSHA defines a work-related case as one where an event or exposure in the work environment either caused or significantly contributed to the resulting condition.

What is the maximum number of days an employer is required to count for 'job transfer or restriction' days on the OSHA 300 Log?

Answer: 180 days

OSHA caps the recordable count of days away from work and days of job transfer or restriction at 180 days per case to limit open-ended record-keeping.