CLT Technology & Software Tools Flashcards

What is the purpose of metadata in a legal audio or transcript file?

Answer: To store information about the file such as date, case number, and participants

Metadata stores identifying information like case number, date, parties, and recording details, aiding organization and retrieval.

Which practice best protects a legal transcriptionist's work files from data loss?

Answer: Regularly backing up files to secure offsite or cloud storage

Regular backups to secure offsite or cloud storage prevent permanent data loss from hardware failure or accidents.

What is a 'time-stamp' in a legal transcript and why is it important?

Answer: A notation marking the exact point in the recording corresponding to text

Time-stamps link specific text passages to their exact position in the audio, allowing quick verification and cross-referencing.

When transmitting completed legal transcripts electronically, what security measure is most appropriate?

Answer: Using password-protected or encrypted file transfer methods

Encrypted or password-protected transmission protects confidential legal documents from unauthorized interception.

What is the function of a 'spell-check' tool customized for legal transcription?

Answer: Flagging non-standard words while recognizing approved legal terminology

Legal spell-check dictionaries are customized to recognize case-specific names and legal terms without flagging them as errors.

What does 'verbatim transcription' mean in the context of legal technology?

Answer: Recording every spoken word including filler words, false starts, and non-verbal cues

Verbatim transcription captures every word and sound exactly as spoken, which is the legal standard for court proceedings.