Meeting and Minutes Management Flashcards
7 cards from real CAP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Meeting and Minutes Management flashcards as text
What is an 'action item' in the context of meeting minutes?
Answer: A specific task assigned to a named person with a due date
An action item is a specific task assigned to a named individual with a deadline, creating clear accountability for follow-through after the meeting.
In American parliamentary procedure, what does 'tabling' a motion mean?
Answer: Postponing consideration of the motion indefinitely
In American parliamentary procedure, tabling a motion sets it aside indefinitely, effectively postponing or killing the motion without a direct vote on its merits.
Which document should be reviewed at the beginning of each meeting to ensure accountability for prior commitments?
Answer: The minutes from the previous meeting
Reviewing the previous meeting's minutes at the start of a new meeting ensures that action items are followed up on and provides continuity of business.
What is a 'consent agenda' in a formal meeting?
Answer: A group of routine items approved together in a single vote without individual discussion
A consent agenda bundles routine, non-controversial items for a single vote, saving meeting time by eliminating discussion on predictable administrative matters.
When a meeting must be postponed, what is the administrative professional's first responsibility?
Answer: Reschedule the room and notify all participants promptly
The administrative professional should immediately notify all participants and reschedule the meeting space to minimize disruption and allow everyone to adjust their schedules.
Under Robert's Rules of Order, what type of motion is a motion to limit or extend debate on a pending question?
Answer: Subsidiary motion
Under Robert's Rules of Order, limiting or extending debate is classified as a subsidiary motion because it directly affects how the main motion is processed rather than addressing new business.
What is the best practice for an administrative professional managing recurring meetings?
Answer: Maintain a meeting template with standard items and update it before each occurrence
Maintaining a template for recurring meetings ensures consistency, saves preparation time, and preserves institutional knowledge while allowing updates for new agenda items each cycle.