Practice Test GeeksCAP - Certified Administrative Professional Practice Test
← All CAP Flashcard Decks

Travel and Event Coordination Flashcards

6 cards from real CAP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

Read the first 6 Travel and Event Coordination flashcards as text

  1. When booking domestic air travel for an executive, which class of service is most commonly authorized for flights exceeding 4 to 6 hours?

    Answer: Business class

    Many corporate travel policies authorize business class for long-haul flights (typically 4–6 hours or more) to allow executives to arrive rested and productive, while requiring economy on shorter routes.

  2. What is the primary purpose of a travel itinerary prepared by an administrative professional?

    Answer: To provide the traveler with a chronological schedule of all trip details including flights, hotels, and meetings

    A travel itinerary is a comprehensive, chronological document that consolidates all trip details — transportation, lodging, meeting times, and contact information — giving the traveler everything they need in one organized reference.

  3. Which document typically serves as the official authorization to travel on company business before a trip is booked?

    Answer: Travel authorization form

    A travel authorization form (or travel request) must be approved before booking to ensure the trip aligns with the budget, is necessary for business purposes, and complies with company travel policy.

  4. When planning a corporate event, which of the following should be determined FIRST?

    Answer: The purpose, objectives, and audience for the event

    Defining the purpose, objectives, and target audience is the foundational step in event planning — all subsequent decisions about venue, catering, A/V, and logistics must align with these core parameters.

  5. What does 'per diem' refer to in the context of business travel?

    Answer: A fixed daily allowance for meals and incidental expenses while traveling on company business

    Per diem (Latin for 'per day') is a daily allowance provided to employees to cover meals and incidental expenses (M&IE) while traveling, eliminating the need to submit individual meal receipts.

  6. What is the recommended minimum lead time for booking hotel accommodations for a large corporate conference?

    Answer: 6 to 12 months in advance

    Large corporate conferences typically require hotel room blocks and meeting space to be reserved 6 to 12 months in advance (or more for peak seasons and popular destinations) to secure availability and favorable rates.