Technology and Digital Tools Flashcards
6 cards from real CAP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Technology and Digital Tools flashcards as text
What does the acronym VPN stand for, and why would an administrative professional use it?
Answer: Virtual Private Network — to securely access company resources remotely
A VPN (Virtual Private Network) creates an encrypted tunnel allowing secure remote access to organizational systems.
When using a presentation tool like PowerPoint, which view is best for rearranging the order of multiple slides quickly?
Answer: Slide Sorter view
Slide Sorter view displays all slides as thumbnails, making it easy to drag and reorder them efficiently.
An admin receives a phishing email that mimics a company IT request. What is the safest immediate action?
Answer: Report the email to the IT/security team and delete it
Reporting phishing emails to IT and deleting them prevents credential theft and alerts the security team.
Which feature in Microsoft Teams allows an admin to schedule and host a virtual meeting with an external guest who does not have a Teams account?
Answer: Guest access via meeting link
Microsoft Teams allows external guests to join meetings via a shared link without requiring a Teams account.
What is a digital signature used for in business documents?
Answer: To authenticate the signer's identity and confirm document integrity
A digital signature cryptographically verifies the signer's identity and ensures the document has not been altered.
Which Excel function counts the number of cells in a range that meet a specific condition?
Answer: COUNTIF
COUNTIF counts cells within a range that satisfy a single specified criterion.