Project Management and Event Planning Flashcards
6 cards from real CAP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Project Management and Event Planning flashcards as text
Which project management approach uses short iterative cycles called sprints to deliver incremental results?
Answer: Agile/Scrum
Agile/Scrum methodology uses fixed-length sprints, typically 1–4 weeks, to deliver working increments of a project.
An administrative professional is coordinating a 500-person conference. Which logistical element must be confirmed first before booking ancillary services?
Answer: Venue availability and capacity
Venue availability and capacity must be secured first because all other conference logistics depend on the confirmed location.
What is a contingency plan in the context of event management?
Answer: A backup plan that addresses potential risks or disruptions
A contingency plan documents predetermined responses to potential risks, ensuring the event can continue despite disruptions.
Which tool helps an admin track project tasks, owners, due dates, and completion status in a single view?
Answer: Project tracker / task matrix
A project tracker or task matrix consolidates tasks, assignments, deadlines, and status updates into one reference document.
When coordinating travel arrangements for executives, which document consolidates all flights, hotels, and ground transportation into one reference?
Answer: Travel itinerary
A travel itinerary consolidates all trip details — flights, accommodations, and ground transport — into a single chronological document.
What is the purpose of a post-event evaluation report?
Answer: To assess what worked, what failed, and document lessons learned
A post-event evaluation documents successes, challenges, and lessons learned to improve future event planning.