Organizational Skills and Time Management Flashcards
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Read the first 6 Organizational Skills and Time Management flashcards as text
Which time management technique involves ranking tasks as A (must do), B (should do), or C (nice to do)?
Answer: ABC prioritization method
The ABC prioritization method categorizes tasks by importance and urgency: A tasks are critical and must be completed first, B tasks are important but less urgent, and C tasks have little consequence if delayed.
What is the purpose of a 'to-do list' in time management?
Answer: To capture and track all pending tasks in a single reference, reducing cognitive load and preventing tasks from being forgotten
A to-do list externalizes pending tasks from memory, creating a reliable reference that frees mental energy for focused work and ensures nothing is overlooked during a busy workday.
Which of the following best describes time blocking?
Answer: Scheduling specific blocks of time on the calendar for particular tasks or categories of work
Time blocking involves reserving specific calendar slots for designated tasks — such as deep work, email, meetings, and administrative tasks — ensuring that important work receives dedicated attention.
What does the '2-Minute Rule' from David Allen's GTD methodology recommend?
Answer: If a task can be completed in 2 minutes or less, do it immediately rather than adding it to a task list
The 2-Minute Rule states that if an action takes less than two minutes to complete, it should be done immediately — because the overhead of capturing, organizing, and returning to a task often takes longer than just doing it.
Which of the following is a symptom of poor time management in an administrative professional?
Answer: Consistently missing deadlines and experiencing high stress from unfinished work
Chronically missing deadlines and experiencing high stress from a backlog of unfinished work are classic symptoms of poor time management — often caused by inadequate prioritization, ineffective planning, or too many unmanaged interruptions.
What is 'delegation' in the context of organizational effectiveness, and why is it important?
Answer: Assigning tasks to others who have the appropriate skills and capacity, freeing the delegator for higher-priority work
Effective delegation assigns appropriate tasks to others based on their skills and availability, freeing the delegator's time for work requiring their unique expertise, while developing the capabilities of the person receiving the delegated task.