CDIA Indexing & Metadata Management 2

Question 1

What distinguishes descriptive metadata from administrative metadata?

Accepted Answer

Descriptive metadata describes content for discovery; administrative metadata supports management and preservation

Answer

Descriptive metadata manages access rights; administrative metadata describes content

Answer

Descriptive metadata is machine-generated; administrative metadata is human-assigned

Answer

Descriptive metadata applies only to images; administrative metadata applies only to text

Question 2

What is barcode indexing used for in a document imaging system?

Accepted Answer

Automatically capturing index values from barcodes printed on documents

Answer

Compressing images using barcode algorithms

Answer

Encrypting document metadata using barcode encoding

Answer

Assigning color profiles to scanned documents

Question 3

What is a taxonomy in document management?

Accepted Answer

A hierarchical classification structure used to organize documents into categories

Answer

A method of physically organizing paper files

Answer

A type of encryption scheme for document metadata

Answer

A workflow routing rule based on document type

Question 4

What does XMP (Extensible Metadata Platform) allow in document imaging?

Accepted Answer

Embedding metadata directly into image and document files using a standardized XML framework

Answer

Compressing document images using XML-based algorithms

Answer

Routing documents based on XML workflow rules

Answer

Encrypting index fields using XML standards

Question 5

What is auto-classification in a document management system?

Accepted Answer

Automated assignment of document categories and index values using rules or machine learning

Answer

Manual sorting of documents by a trained operator

Answer

Physical labeling of paper documents before scanning

Answer

Automatic deletion of duplicate documents based on content analysis

Question 6

What is the purpose of a controlled vocabulary thesaurus in document indexing?

Accepted Answer

To define synonyms and related terms so users can find documents using variant search terms

Answer

To encrypt index terms for security

Answer

To compress metadata fields to reduce storage

Answer

To assign unique numeric IDs to every document in the repository

Question 7

Which metadata element would most commonly be used as the primary index key for invoices in an accounts payable document system?

Accepted Answer

Invoice number

Answer

Document file size

Answer

Scanning operator ID

Answer

Image resolution (DPI)